### Job Title: Part-Time Administrative Assistant
Company: Henegan Construction
Location: Remote (Worldwide)
Sector: Admin / Operations, HR / Recruitment, Accounting / Finance
Work Schedule: 6-Hour Shifts, Shifting Schedule, Day Shift, Weekends Off, Flexible Hours
#### Overview:
Henegan Construction, a leading name in the construction industry, is seeking a motivated and detail-oriented part-time Administrative Assistant to join our dynamic team. This remote position offers flexibility while ensuring our administrative operations run smoothly. The ideal candidate will be proactive, organized, and capable of managing a variety of administrative tasks across multiple departments, including Operations, HR, and Finance.
#### Key Responsibilities:
• Administrative Support:
– Assist with daily administrative tasks such as scheduling meetings, managing calendars, and coordinating logistics for team activities.
– Prepare, organize, and maintain documents, reports, and records in an efficient manner.
• HR & Recruitment:
– Support the HR team in the recruitment process, including posting job openings, screening resumes, and scheduling interviews.
– Maintain employee records and assist with onboarding new hires by preparing necessary documentation.
• Accounting & Finance:
– Assist the finance team with basic bookkeeping tasks, including tracking expenses and processing invoices.
– Support the generation of financial reports and help maintain budgetary records.
• Operations Support:
– Coordinate with various teams to ensure all operational tasks are completed and deadlines are met.
– Help manage project documentation and assist in tracking project timelines and milestones.
• Communication:
– Serve as a point of contact for client inquiries, responding promptly and professionally to emails and phone calls.
– Collaborate with team members across remote locations to facilitate efficient communication and workflow.
• Data Management:
– Input and maintain data in company databases and project management tools.
– Perform regular audits of records to ensure accuracy and completeness.
• Additional Responsibilities:
– Participate in team meetings and contribute ideas to improve administrative processes and overall efficiency.
– Ensure compliance with company policies and procedures in all administrative functions.
– Assist with various ad-hoc projects and tasks as needed.
#### Qualifications:
– Education: High school diploma or equivalent required associates or bachelor’s degree in business administration, HR, finance, or a related field is a plus.
– Experience: 1-3 years of administrative experience, preferably in a construction or similar industry.
– Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with project management software.
– Strong communication skills, both verbal and written.
– Excellent organizational abilities and attention to detail.
– Ability to work independently and manage time effectively in a remote setting.
– Personal Attributes: Reliable, self-motivated, adaptable, and capable of handling multiple tasks simultaneously in a fast-paced environment.
#### Work Schedule & Benefits:
– This part-time position offers 6-hour shifts with flexible hours. You will have weekends off and a shifting schedule that adjusts according to project needs.
– Work remotely from anywhere in the world, allowing for a healthy work-life balance.
– Opportunity to join a supportive and innovative team dedicated to excellence and professional growth.
Join Henegan Construction and be part of a team that builds not only structures but also relationships and community. We look forward to meeting you!
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