We are seeking a capable Finance Automation & Systems Specialist to modernise and streamline its transactional finance operations.
This role focuses on designing and implementing end‑to‑end automation across finance processes, including integration between the Housing Management System (HMS) and the finance platform. The goal is to significantly reduce manual intervention and create a scalable, efficient finance function.
The successful candidate will help deliver a largely automated operation within 6 months, minimising the need for ongoing manual processing while still supporting day‑to‑day transactional activity during the transition.
Key Responsibilities
• Lead the automation of transactional finance processes, including rent flows, supplier invoicing, and purchase‑to‑pay (P2P).
• Design and implement integration between HMS and Xero to ensure accurate, timely data flow.
• Review existing finance processes and identify opportunities for automation and efficiency improvements.
• Implement P2P and purchase order (PO) processes, including system configuration and financial controls.
• Help to deliver an automated supplier invoicing solution, including invoice capture, approval workflows, and posting.
• Ensure strong financial controls, auditability, and data integrity across automated processes.
• Work closely with finance and operational teams to embed new ways of working.
• Document processes and provide knowledge transfer to ensure sustainability post‑implementation.
• Enter and validate basic financial / non-financial data where required during the transition period.
• Upload invoices, statements, and supporting documents into finance systems.
• Assist with coding and checking transactions before automation is fully embedded.
• Support the cleansing and preparation of data for integration and automation.
• Maintain accurate records and logs of system changes and process updates.
Key Deliverables
• Seamless integration between HMS and Xero, including automated rent posting
• Fully implemented and optimised P2P / PO process
• Automated supplier invoicing solution in place
• Significant reduction in manual journal entries and processing time
• Clear process documentation and handover enabling minimal ongoing manual intervention
Candidate Profile
Essential Experience
• Strong experience working with finance systems, ideally including Xero
• Proven track record of automating finance processes and system integrations
• Hands‑on experience implementing P2P / PO processes
• Experience delivering or implementing supplier invoicing / AP automation
• Solid understanding of transactional finance (AP, AR, cash, rent flows, etc.)
• Basic bookkeeping understanding (no formal finance qualification required)
Desirable Experience
• Experience within housing, real estate, or not‑for‑profit sectors
• Familiarity with Housing Management Systems (HMS)
• Experience working in transformation or change environments
• Exposure to integration tools, APIs, or middleware solutions
Skills & Attributes
• Strong systems thinker with a process‑improvement mindset
• Able to operate both strategically and hands‑on
• Comfortable challenging existing processes and driving change
• Strong stakeholder engagement and communication skills
• Self‑sufficient with a focus on delivery and outcomes
Contract Details
• Duration: 6 months
• Start: June 2026
• Location: Remote
Pay: £300.00-£350.00 per day
Work Location: Remote
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