Job Summary
Houston Skilled Consultancy is looking for a detail‑oriented, people‑friendly Virtual Assistant (VA) to handle day‑to‑day administrative tasks, calendar and inbox management, basic documentation, and client coordination. This role is purpose-built for candidates who want to restart or balance their careers alongside family responsibilities—especially housewives seeking flexible, remote work with clear processes, supportive training, and predictable routines.
Key Responsibilities
• • Calendar & Scheduling: Coordinate meetings across time zones, send invites, manage reschedules/cancellations, and avoid conflicts.
• • Inbox & Communication Management: Draft, sort, and respond to routine emails; flag priority items; maintain a clean, organized inbox.
• • Documentation & Data Entry: Prepare and format documents, spreadsheets, and presentations; maintain trackers and logs.
• • Client & Stakeholder Coordination: Share agendas, follow-ups, and minutes of meetings; manage simple client queries professionally.
• • Task & Project Tracking: Maintain task lists, reminders, and simple project boards (e.g., Trello, Asana, ClickUp).
• • File & Knowledge Management: Organize shared drives, folders, and naming conventions for fast retrieval.
• • Basic Research: Compile simple internet research and summaries to support decision-making.
• • Reporting: Generate weekly/monthly status reports and productivity summaries.
• • Process Compliance: Follow established SOPs and contribute to improving them as you learn.
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Required Skills and Qualifications
• • Excellent written and verbal English communication.
• • Strong organizational skills with a proactive follow-up habit.
• • Working knowledge of MS Office/Google Workspace (Docs, Sheets, Slides, Gmail, Calendar).
• • Comfort using online productivity tools (Zoom/Meet, Calendly, Slack/Teams, Trello/Asana/ClickUp).
• • Ability to multitask, prioritize, and meet deadlines with minimal supervision.
• • High reliability and professionalism in remote settings (privacy, punctuality, responsiveness).
• • Stable internet connection and a laptop/desktop.
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Experience
• • 0–3 years of experience in administration, coordination, customer support, operations, or similar roles.
• • Career returnees / homemakers without prior corporate experience are encouraged to apply—we will train you.
• • Prior experience as a Virtual Assistant is a plus, but not mandatory.
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Working Hours
• • Flexible: Choose from 20–40 hours per week depending on your availability.
• • Core collaboration window: Between 10:00 AM – 6:00 PM IST (you may select a fixed block within this window).
• • Occasional early/late meetings may occur for international stakeholders (with prior notice).
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Knowledge, Skills, and Abilities
• • Time management & prioritization under shifting demands.
• • Attention to detail in calendars, documents, and communications.
• • Confidentiality & discretion with sensitive information.
• • Process mindset—ability to follow SOPs and suggest improvements.
• • Learning agility—comfortable picking up new tools and workflows quickly.
• • Service orientation—calm, courteous, and solution-focused.
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Benefits
• • Remote-first role with genuine schedule flexibility.
• • Structured onboarding & paid training on tools, templates, and SOPs.
• • Clear, documented processes to make the work predictable and stress-free.
• • Performance-based incentives and progression to Senior VA / Team Lead / Operations Coordinator tracks.
• • Supportive, inclusive culture welcoming housewives and professionals returning to work.
• • Paid time off and festival/holiday flexibility (as per company policy).
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Why Join Houston Skilled Consultancy?
• • We believe in second careers and flexible careers—your home responsibilities are respected.
• • You will work with well-defined tasks, clear ownership, and supportive mentors.
• • Career growth without the commute—advance based on outcomes, not hours spent online.
• • Be part of a professional yet empathetic team that values structure, clarity, and respect.
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How to Apply
• Email your resume (PDF preferred) to us with the subject line:
Application – Virtual Assistant (Admin & Scheduling) – Your Name
• • Add a short cover note explaining:
• • Your availability (hours per week & preferred time window)
• • Your comfort with tools (Google Workspace, Calendly, Trello/Asana, etc.)
• • Why this flexible VA role fits your current life stage
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• • (Optional) Attach a 1-page sample: a formatted document, simple spreadsheet, or a mock email response to showcase your communication and formatting skills.
• • Shortlisted candidates will go through:
• • A quick skills assessment (email drafting + scheduling task)
• • A video interview with the hiring manager
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Location: , ,
Salary: 20 – 30
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