Note: The job is a remote job and is open to candidates in USA. The University of Kansas is seeking an Accounting Specialist to join their Shared Service Centers Finance team. This role involves performing financial business activities, ensuring compliance with university guidelines, and providing support for transaction processing and fiscal operations.ResponsibilitiesProcesses payments and purchase requisitions through university financial systems and determines appropriate account and funding for paymentDevelops unit processes to ensure that appropriate funding sources are used and that resources are available for purchases; audits and reviews procurement card purchases to ensure procedures for compliance with University, Endowment and KUCR accounting systems are followedManages travel reimbursements; reviews all travel requests to ensure that expenditures and reimbursements are in accordance with pertinent laws and regulations; processes payments and reimbursements as appropriateKnowledgeable of university purchasing and bid procedures, contracts, and federal regulations to ensure appropriate purchases are madeProcesses accounts receivable transactions in university financial systemWorks with the Finance Manager to resolve problems related to billing errors, non-receipt of invoices and discrepancies between statements and recordsVerifies scholarship recipients, processes posting forms to Financial Aid and Scholarship and provides data and reports to the Chair or Director upon requestParticipates in day-to-day fiscal operations to ensure compliance with established University, Endowment and KUCR accounting principles, policies and objectivesMay monitor posted expenses and process cost transfers when needed; ensures that expenditures follow all University and Endowment processes and procedures; identifies discrepancies to supervisor and unit Director/ChairWorks with the Finance Manager to inform and assist the Director/Chair with operational needs and related budgetary impactWorks with the Finance Manager to provide the Director/Chair with financial information to assist in the development of the annual operating budgetWorks with the Finance Manager to provide non-standard reports and statements as requestedGathers data for and prepares budgetary, statistical, reconciliation and other requested reports—-for leadership and SSC Director and Finance ManagerMay monitor accounts receivable, revenues and expensesEscalates questions as appropriate to the SSC Finance Manager and/or the Chair/DirectorCoordinates with central finance on the interpretation and communication of finance policies, procedures, and programsReviews and recommends changes to department and SSC procedures to ensure compliance with policy; prepares and updates procedural manuals and related instructional materialsServes as a resource to department staff and faculty to ensure compliance with policyParticipates in department meetings and events to maintain knowledge of the department and relationship with the faculty and staffAttends regular meetings, training sessions and professional development workshops/seminars to keep current on policies and procedures relevant to position responsibilities, as requested and approved by the SSC Finance ManagerOther duties as assignedSkillsBachelor’s degree in finance, accounting, business administration or related field OR High School Diploma/GED and four (4) years of relevant experienceComputer skills in a PC/Windows environment including MS Word and MS Excel as demonstrated by application materials and previous experienceExcellent written communication skills and attention to detail as demonstrated by applicationExperience using a financial ERP (Enterprise Resource Planning system), such as Oracle Financials (FITC), Concur, Maximo, Central Square (OneSolution), etcExperience with fund accounting as evidenced by application materialsPrior work experience requiring analytical and problem-solving skills as evidenced by application materialsInformational writing experience with program and training materials through mediums such as the web, social media, brochures, manuals as evidenced by application materialsExperience working both independently and a team environment as evidenced by application materialsExperience managing multiple tasks and assignments in a deadline driven environment as evidenced by application materialsBenefitsPosition is designated as fully remote, meaning most activities will be performed from an agreed upon off-campus location.Some in-person activities such as meetings with departments, trainings and team meetings will be required on occasion.Company OverviewThe University of Kansas is a major comprehensive research and teaching university and a center for learning, scholarship, and creative endeavor. It was founded in 1978, and is headquartered in Lawrence, Kansas, USA, with a workforce of 10001+ employees. Its website is http://www.spencerart.ku.edu/.
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