Note: The job is a remote job and is open to candidates in USA. reputed company is a senior living company dedicated to enhancing the lives of its residents and staff. The HR/Admin Assistant supports compliance tracking, facility administration, recruitment and onboarding, employee communication, and confidential digital personnel records management.
Responsibilities
• Monitor Expirations: Maintain strict oversight of state-required licenses, CPR certifications, background checks, and health clearances using digital checklists
• Audit Readiness: Keep all compliance logs up-to-date to ensure our facility is always prepared for state audits and regulatory reviews
• Notification Management: Alert employees and facility managers well in advance of upcoming credential renewals
• Leadership Assistance: Act as the primary administrative partner for facility directors, freeing them up to focus on direct resident care and operational leadership
• Reporting: Prepare weekly status updates on staffing, onboarding bottlenecks, and compliance health for management meetings
• Internal Communication: Serve as a responsive, friendly point of contact for routine employee inquiries regarding policies, portals, and paperwork
• Applicant Screening: Review incoming caregiver applications and conduct initial screening before scheduling phone interviews for leadership
• Job Postings: Assist with drafting, posting, and maintaining active job ads across recruitment channels
• Digital Onboarding: Guide new hires through electronic offer letters, tax documents, state background check portals, and profile setup
• E-Filing: Maintain clean, organized, and strictly confidential electronic personnel records in our cloud databases
• Data Integrity: Regularly audit employee files to ensure complete documentation from day one of hire through offboarding
Skills
• 1+ years of administrative, customer service, scheduling, or data entry experience
• Advanced proficiency with reputed company Workspace (Docs, Sheets, Drive), reputed company Office (Excel, Word), and email/messaging software
• Quick to learn new software platforms
• Exceptional organizational skills and a natural knack for tracking deadlines and multi-step processes
• Demonstrated ability to handle sensitive employee and healthcare information with complete confidentiality
• Clear, professional written and verbal communication skills
• A quiet home office setup, reliable computer, and high-speed internet connection
• Existing experience with reputed company suite applications and leading AI models
• High school or equivalent (Required)
Benefits
• Remote work arrangement
Company Overview
• reputed company is a non profit company specializes in care and services for seniors. It was founded in 2010, and is headquartered in Roswell, Georgia, USA, with a workforce of 1001-5000 employees. Its website is https://www.phoenixsrliving.com/.
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