Note: The job is a remote job and is open to candidates in USA. Nevada State University is a four-year Minority Serving public institution dedicated to excellence in teaching and learning. The Administrative Assistant 3 will provide high-level administrative, operational, and fiscal support to the Associate Dean of Students, coordinating office operations, communications, meetings, and special projects.ResponsibilitiesServe as the Business Liaison for areas supported by the Associate Dean of StudentsSupport budget monitoring to help track expenses, process purchase orders, contracts, reconcile purchases and serve as point of contact to vendors as necessaryPrepare and monitor all accounting paperwork (spend authorizations and travel reimbursements, accounts payable, purchasing, etc.) for Associate Dean of Student accounts including general operating, in and out of state travel, host, as well as specialized accountsCommunicate with the NS Business Office to solve accounts payable, travel, and purchasing problems. Contact UNLV Business Center South as required. Attend meetings or training when requiredReconcile accounts each month, and provide updates and/or reports to the Associate Dean of StudentsAssist with departmental and events purchasing requests for areas supported by the Associate Dean of Students (as requested)Procurement card holder, verify and reconcile Purchase Card transactions for areas supported by the Associate Dean of StudentsMaintain ADOS calendars and coordinate meetings (as requested)Provide event support such as space reservation, set-up/breakdown, participant check-in and more as required for events supported by the ADOSCreate (as needed), update and maintain office materials such as forms, handouts/worksheets, website pages and social media accountsCoordinate and schedule meetings as well as support communication and outreach with other departments, community partners, and employer partnersMeeting and Report Preparation: Prepare and organize relevant background information and conduct research, relying on a variety of source material, to prepare Associate Dean of Students for meetings and compose administrative reports and/or financial recordsSupport departments in posting open full-time and student worker positions and support onboarding processes as requestedServe as a primary point of contact for the Student Affairs vehicle processServe as a backup support for the student engagement platform utilized by Student Life per Student Life coordinator directiveCollect data on departmental utilization and various student engagement/development metrics and support data analysis as requestedSkillsGraduation from high school or equivalent education and three years of progressively responsible relevant work experience which included experience in one or more of the following areas: maintenance of complex records and files; public/customer relations including explaining detailed policies, regulations and requirements; preparation and processing of financial and statistical documents such as payroll, travel, claims and budgeting forms; and assisting staff and management with projects and activities; OR one year of experience as an Administrative Assistant 2 in Nevada State service; OR an equivalent combination of education and experience as described aboveEligibility to work in the United States without sponsorship (Nevada State does not sponsor employment-related visas)Experience providing advanced administrative support in a higher education, public sector, or similarly complex environmentExperience coordinating purchasing, travel, budget tracking, contracts, or other business operationsExperience planning meetings, events, or special projects involving multiple stakeholdersExperience interpreting and applying policies, procedures, and administrative guidelinesProficiency with Microsoft Office Suite, Workday, and related administrative systemsDemonstrated ability to manage multiple priorities, maintain confidentiality, and work independentlyStrong organizational, interpersonal, written, and verbal communication skillsBenefitsGenerous vacation & sick benefits12 paid holidaysEducational benefitsA choice between three health insurance plansFlexible spending accounts or health savings accountsAn excellent pension retirement plan through the Public Employees’ Retirement System of NevadaNo relocation assistance is provided for this position.The typical work schedule is Monday through Friday from 8:00 am to 5:00 pm.Out of Area/State Candidates will not be offered travel reimbursement.Company OverviewNevada State University offers undergraduate and graduate degree programs with teaching-focused instruction and student support services. It was founded in 2002, and is headquartered in Henderson, Nevada, USA, with a workforce of 201-500 employees. Its website is https://nevadastate.edu.
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