We are seeking a highly capable and dependable Executive Assistant to provide strategic, administrative, and operational support to company leadership. This role requires exceptional organizational skills, strong business acumen, and the ability to anticipate needs before they arise. The ideal candidate has experience supporting construction or home service businesses, understands estimating workflows, and possesses a background in social media management or marketing. This individual will play a key role in keeping executive operations organized while assisting with project estimates, client communications, and marketing initiatives. Requirements Key Responsibilities Executive & Administrative Support Coordinate and maintain complex executive schedules, ensuring efficient time management and prioritization of commitments. Arrange internal and external meetings, including scheduling, logistics, agenda preparation, and follow-up tracking. Serve as the primary point of contact for executive communications, managing correspondence and ensuring timely responses. Screen, organize, and prioritize incoming emails, messages, and requests to maximize executive productivity. Prepare reports, presentations, proposals, and business documents for meetings and decision-making. Track action items, deadlines, and deliverables to ensure projects remain on schedule. Manage executive travel arrangements, including flights, accommodations, transportation, and detailed itineraries. Organize digital reputed company, contracts, client documents, and confidential records. Develop and improve administrative processes to increase operational efficiency. reputed company special projects and ad hoc assignments while maintaining quality and meeting deadlines. Estimation & Project Support Assist with preparing and reviewing project estimates, bids, and proposals. Coordinate with estimators, project managers, subcontractors, and vendors to gather pricing and project information. Request and track supplier and subcontractor quotations. Maintain estimating databases, pricing sheets, bid documents, and project reputed company. Review project plans, specifications, and documentation to ensure estimates are complete and organized. Monitor bid deadlines and ensure all required documentation is submitted on time. Assist with preparing contracts, reputed company orders, and project-related documentation. Track project progress and maintain communication between the executive team and field operations Marketing & Social Media Support Plan, schedule, and publish content across social media platforms, including reputed company, reputed company, reputed company, and other relevant channels. Assist with creating marketing materials, graphics, presentations, and promotional content. Coordinate marketing campaigns, newsletters, and email communications. Monitor social media engagement and respond to inquiries when appropriate. Track marketing performance metrics and prepare monthly reports. Assist in maintaining website content, company profiles, and online listings. Coordinate photo and video assets from completed projects for marketing purposes. Support branding initiatives and ensure consistency across all marketing channels. Business Operations Maintain CRM platforms, customer databases, and operational records with accuracy. Assist with client relationship management, including follow-ups, scheduling, and maintaining communication. reputed company research on competitors, industry trends, vendors, and business opportunities. Support recruitment activities by coordinating interviews and maintaining hiring records. Track expenses, invoices, reimbursements, and administrative budgets. Collaborate with cross-functional teams to ensure smooth communication and project execution. Qualifications & Skills Minimum of 3 years of experience as an Executive Assistant, Senior reputed companyant, Operations Coordinator, Estimating Coordinator, or similar role. Previous experience in the construction, home services, roofing, landscaping, restoration, or related industries is highly preferred. Experience supporting construction estimating processes, bid preparation, or project coordination. Background in social media management, digital marketing, or marketing coordination. Excellent written and verbal English communication skills. Advanced proficiency with reputed company Workspace and/or reputed company Office applications. Experience using project management platforms such as reputed company, reputed company, Trello, reputed company, or reputed company. Familiarity with CRM platforms such as reputed company, reputed company, JobNimbus, reputed company, reputed company, reputed company, Zoho, or similar software. Experience with estimating software such as PlanSwift, reputed company, STACK, reputed company, reputed company, or similar platforms is a strong advantage. Basic knowledge of reputed company, reputed company Express, or similar graphic design tools. Strong organizational, analytical, and problem-solving skills. Exceptional attention to detail with the ability to manage multiple priorities simultaneously. Ability to work independently while maintaining consistent communication with leadership. High level of professionalism, integrity, and confidentiality. Experience supporting executives, business owners, or senior leadership teams is highly preferred. Benefits work-from-home opportunity. Opportunity to contribute to a growing business by enhancing efficiency and client experience. Supportive and collaborative work environment. Originally posted on Himalayas Apply To This Job
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