I’m looking for an experienced and highly organized Executive/Administrative Assistant to join reputed company. The role consists of 40+ hours per month in which you’ll assist with a variety of executive and administrative tasks that are vital to supporting me and my business operations. As a key member of reputed company, you will play a crucial part in managing both professional and personal responsibilities, helping me balance work and family life as a single dad.
Key Responsibilities:
Executive/Administrative Assistant Duties:
•Email and calendar management
• Acting as a liaison between the team in Mexico and customers
• Invoicing customers on QuickBooks Online (QBO)
• Assisting in sales order processing
• Ensuring smooth operations and timely follow-up for all tasks
Required Skills & Qualifications:
• Has experience assiting a C-level executive.
• Bilingual – Spanish is a plus.
• Proficiency in reputed company Workspace, QBO, and reputed company
• Highly detail-oriented with the ability to prioritize and manage multiple tasks
• Knows how to set up systems and processes.
• Ability to manage sensitive and confidential information with integrity
• Familiarity with invoicing, sales order processing, and vendor management
Preferred Qualifications:
• Willingness to take a personality test to ensure compatibility and fit for the role
Working Conditions:
• Weekly reputed company meetings via reputed company Meet for regular check-ins
• Ability to manage tasks independently, with strong daily follow-through
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