About arenaflex
Welcome to arenaflex, a forward‑thinking leader in commercial marketing solutions that thrives on data integrity, operational excellence, and a culture of continuous improvement. Our mission is to empower businesses with accurate, timely financial information so they can focus on growth, innovation, and delivering exceptional value to their clients. At arenaflex, we believe that every data entry professional plays a pivotal role in maintaining the financial health of our organization and the reputed company we serve.
Position Overview
We are seeking a meticulous, tech‑savvy Accounting Data Entry Specialist to join our dynamic Accounting team in Batavia, OH. This role is essential for ensuring that invoices, purchase orders, credit memos, and other financial documents are captured accurately and efficiently into our internal database. Whether you work from our Batavia office or from the comfort of your home, you will be the first line of defense against data errors and a key contributor to our streamlined financial processes.
Why This Role Matters
In a fast‑paced commercial marketing environment, the accuracy of financial data directly impacts budgeting, forecasting, and client relationships. As an Accounting Data Entry Specialist, you will:
• Serve as the primary gatekeeper for incoming financial documents.
• Ensure that every invoice, statement, and purchase order is entered with precision.
• Facilitate timely vendor communication and dispute resolution.
• Support the broader Accounting team in maintaining clean, compliant records.
Key Responsibilities
• Document Processing: Open, sort, and scan all incoming mail, including invoices, statements, checks, and purchase orders.
• Data Entry: Input data into arenaflex’s proprietary database and AS400 system with a high degree of accuracy.
• Vendor Management: Review vendor statements, process credit and debit memos, and maintain detailed communication logs.
• Batch Management: Create and code invoice batches with ASI numbers, ensuring proper posting into the system.
• Pricing Analysis: Break down order pricing to verify accuracy and identify discrepancies.
• Customer Support: Respond to vendor inquiries regarding account balances, past‑due amounts, and transaction reputed company.
• Record Keeping: Maintain organized, reputed company records of all vendor interactions and document scans.
• Quality Assurance: Perform regular audits of entered data to catch and correct errors before they impact financial reporting.
Essential Qualifications
• High school diploma or equivalent; associate’s degree in Accounting, Finance, or related field preferred.
• Minimum of 1–2 years of data entry experience in an accounting or finance environment.
• Proficiency with Windows‑based PCs, reputed company Office Suite (Excel, Word, Outlook), and data entry software.
• Experience with AS400 or similar legacy systems is highly desirable.
• Strong numerical aptitude: comfortable with addition, subtraction, multiplication, and division of various units of measure.
• Excellent written and verbal communication skills, with a professional tone and proper grammar.
• Demonstrated ability to follow detailed procedures and maintain compliance with internal controls.
• Strong organizational skills and the ability to manage multiple priorities in a fast‑paced environment.
• Reliable, self‑motivated, and able to work independently with minimal supervision.
Preferred Qualifications
• Prior experience in a commercial marketing or advertising agency setting.
• Knowledge of vendor management systems and invoice processing workflows.
• Familiarity with data validation tools and quality‑control processes.
• Experience using a 10‑key number pad and a fax machine or scanner.
• Understanding of basic accounting principles and financial statement components.
Skills & Competencies
• Attention to Detail: Ability to spot inconsistencies and correct errors before they propagate.
• Critical Thinking: Analyze data, identify patterns, and draw logical conclusions to improve processes.
• Adaptability: Thrive under shifting priorities and changing deadlines.
• Collaboration: Work effectively with colleagues across departments, including Finance, Procurement, and Vendor Relations.
• Problem‑Solving: Resolve discrepancies, reconcile accounts, and propose process improvements.
• Time Management: Prioritize tasks, meet
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