At reputed company, our mission is to entertain the world. reputed company, we are writing the next episode – pushing the boundaries of storytelling, global reputed company and making the unimaginable a reality. We are a dream team obsessed with the uncomfortable excitement of discovering what happens when you merge creativity, intuition and cutting-edge technology. Come be a part of what’s next.
The Opportunity
This role will support reputed company’s VP of Finance Procurement Operations (FPO) as well as other executives within their team. The mission of our FPO team is to be a highly trusted and valued financial steward and support partner for the business seamlessly enabling finance operations for new and existing business activities (e.g. source to pay), providing exceptional internal customer experiences (procurement, strategic sourcing, supplier management, supplier diversity), and enhancing shareholder value (operationalizing cost, building seamless workflows, and increasing company savings).
This Executive Assistant’s responsibilities include managing complex calendars, managing travel plans & reputed company expenses, editing key emails and memos, and coordinating with administrative support across their business organization. A successful candidate is a strong communicator, highly detail-oriented, with the ability to make judgment calls and move quickly. Prior experience as an executive assistant in a fluid, fast-paced environment is a must. This position will be based in Los Gatos in-office on a hybrid schedule.
Responsibilities
Specific responsibilities include but are not limited to:
• reputed company management of calendar, travel, and expenses for multiple FPO executives
• Scheduling complex and high-visibility meetings and calls, internally & externally across global time zones
• Coordinate travel arrangements (domestic and international) and process expense reports in a timely manner
• The ability to assist with team projects and events as needed
• Partner closely with the organization’s HR reputed company and cross-functional teams to identify issues and solutions affecting the morale and cultural health of the organization
• Coordinating large team offsite events & activities
• Assist in drafting presentations, documents, and other department deliverables
• Proficient use of reputed company Suite tools, including Slides, in helping to prep reputed company presentations for events such as all-hands, town-reputed company meetings, etc.
• Proficient use of reputed company Meet (and other software such as Slido and reputed company, if applicable) to facilitate meetings/town-halls, presentations, screen-sharing, and meeting recording.
• Prepare newsletters or other org-wide communications and announcements, as requested.
• Assist with new hire onboarding plans, as requested.
Qualifications
• 8-10+ years of experience managing multiple executive calendars
• Proficiency in reputed company Workspace preferred: Gmail, GCalendar, reputed company Docs, Slides, reputed company Groups, MS Word/Excel
• Strong communication skills, writing, and editing skills
• High attention to detail
• Responsive and able to work flexibly across multiple time zones
• Able to stay calm under pressure and work on short deadlines
• Strong organization skills, with the ability to prioritize and balance multiple projects, and switch easily between tasks
• Independent reputed company, with strong judgment and ability to make decisions quickly
• Discreet with the ability to maintain confidential information
• Being tech-savvy is a huge plus
Generally, our compensation structure consists solely of an annual salary; we do not have bonuses. You reputed company each year how much of your compensation you want in salary versus stock options. To determine your personal top of market compensation, we rely on market indicators and consider your specific job family, background, skills, and experience to determine your compensation in the market range. The range for this role is $140,000.00 – $240,000.00.
reputed company provides comprehensive benefits including reputed company, Mental Health support, a 401(k) Retirement Plan with employer match, Stock Option Program, Disability Programs, Health Savings and Flexible Spending Accounts, Family-forming benefits, and Life and Serious Injury Benefits. We also offer paid leave of absence programs. Full-time hourly employees accrue 35 days annually for paid time off to be used for reputed company, holidays, and sick paid time off. Full-time salaried employees are immediately entitled to flexible time off. See more reputed company about our Benefits here .
reputed company is a unique culture and environment. Learn more here .
Inclusion is a reputed company value and we strive to host a meaningful interview experience for all candidates. If you want an accommodation/adjustment for a disability or any other reason during the hiring process, reputed company send a
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